Electronic Methods of Communication Essay Example | Topics and Well Written Essays - 1750 words

Electronic Methods of Communication - Essay Example By thoroughly discussing these four questions, we can come to a more critical and intellectual viewpoint on this subject matter. The aim of this paper is to thoroughly discuss all of this, as well as any key elements which are in relation to this issue. This is what will be dissertated in the following. A virtual office is a location which allows many people doing business to share an office address and business machines, and is a facility which often includes such things as receptionists, mail support, telephone banks, fax machines, copiers, computers, and sometimes even call answering services. With the technology currently available, business can be conducted easily from basically anywhere. The virtual office is considered as being easily one of the most important applications of the Internet, although its recognition is surely lacking. The Internet is easily the most popular communication tool which is completely changing the entire concept of what it means to be an agency. "The key to making an office virtual is enabling everyone in the agency to be able to work together as smoothly as they would if they were all physically in the same place. The Internet is beginning to make this type of integration possible because it allows rapid, low-cost communication between individual u sers and businesses." (Anderson, 2000). The virtual office is certainly a thing of popularity and efficiency; however, not everyone is a candidate for working in a virtual environment. This type of setting requires a special type of person in order to function properly; the person has to be able to work from home, and a special kind of manager is also required to effectively manage virtual employees. Largely as a result of the falling price of telecommunications and the increased sophistication of such things as relevant technology, all businesses, regardless of size, are suddenly able to take advantage of global efficiencies that were once available only to large corporations and multi-nationals. "There are a number of implications of decentralization. The integrity of corporate data can be compromised in the absence of strong data management and storage policies. The inevitable proliferation of duplicated data sent over public networks to individuals or offices in remote locations also presents significant security risks. The management of outsourced services (with well defined service level agreements) requires a different approach to those supplied from in-house, and is likely to be even more challenging when services are undertaken in a different country. Differences in culture, time zone, standards, legislation and language are the obvious ones. Deficiencies in any of these areas can lead to reputation risks as well as increasing the costs of compliance." (Evans, 2006). Is Personal Contact Even Necessary at This Point In regards to technologically speaking, it appears rather obvious that personal contact is in fact unnecessarily in most cases. However, a matter of a related issue is that of is

Model for the Up-gradation of the E-mail System Essay

Model for the Up-gradation of the E-mail System - Essay Example You would agree that a large project management team definitely requires managerial capabilities. The model again fails to address soft skills which again is a necessity for any management function. There are other project management bodies like the PMI, each with their own body of knowledge. Currently there is no shared version of bodies of knowledge among them and there could exist conflicts among these models. "The intent in making these points is not to argue that one BoK is "better" than another - hopefully the different models will slowly converge - but that as it stands the PMI model is unnecessarily, and even dangerously, delimiting the scope of the discipline." (Morris, P.12). These are three major shortcomings attributed to the PMBOK model. As you may be aware, the model was introduced in 1987 and due to its inadequacy, again modified in 1988 under the guidance of Professor Alan Stretton. Even this model has not been found to be satisfactory be the Project Management Instit ute. Newer and more efficient models have been developed in the last decade and two of them are discussed here. This model was developed by Kevin Forsberg, Hal Mooz, and Howard Cotterman in the late 1990's. This model was developed in consultation with hundreds of project managers and consultants. The advantage of this project is that concepts of management are also integrated into the model, something which was lacking in the PMBOK model. A graphical representation of the model is given here. (Project management models in the new century). It can be seen that almost all aspects that go into a project is represented here. It also shows that executive support is essential by showing this aspect as the platform on which the whole project is resting. The model is shown as a wheel with and axle. Four essential elements are incorporated into the model. "These four elements are: a common vocabulary, teamwork, the sequential project life cycle, and management elements." (Project management models in the new century). The wheel has the following elements namely, Project Requirements, Organizing Options, Project Team, Project Planning, Opportunity and Risk, Project Control, Project Visibility, Project Status, and Corrective Action. Leadership is given an important role and is shown as the rim of the wheel. In other words, it is the leadership rim that holds the project together. The concept here is that, as the wheel rotates, it moves forward on the axle. The axle contains the following elements namely, User, Concept, System, Plan, Sourcing, Implementation, Deployment, Operations, and Deactivation. This is the actual process by which a project will move forward. So as the project wheel turns (begins) it moves along the process until it is completed (deactivation). Three more essential elements are shown in the axle namely Technical, Business, and Budget aspects of the project. Another important feature of this model is that the axle and the wheel rest on two pillars teamwork and common vocabulary. As mentioned earlier the whole structure rests on the platform of executive support. Almost all respects of a project is shown here in simple and lucid manner. Most importantly this model